Privacy Policy

Leadora Systems Private Limited ("we", "our", or "us") respects your privacy. This policy describes how we collect, use, and protect information when you visit our website or submit forms.

1. Information we collect

When you contact us, apply for a role, or interact with our systems, we may collect:

• Contact Details: Your name, email address, phone number, and physical or business address.
• Professional Information: Your company name, job title, and professional background.
• Employment Application Data: Your resume, CV, work history, and portfolio links (such as LinkedIn or GitHub) when you apply for a job on our Careers portal.
• Communication Logs: Any message, feedback, or custom information you submit via our Contact or Careers forms.

2. How we use information

We use this information solely for legitimate business practices:

• To respond directly to your technical, project, or business inquiries.
• To evaluate, process, and communicate with you regarding your application for active job openings at Leadora Systems.
• To deliver, maintain, optimize, and secure our website systems.

We do not sell, rent, lease, or trade your personal data to any third party for marketing or advertising purposes.

3. Data Security

We implement industry-standard administrative, physical, and technological security controls to guard your personal data:

• Encryption: Data transmitted via our online contact and career forms is securely encrypted using Hypertext Protocol Secure (HTTPS) and Transport Layer Security (TLS).
• Access Controls: Only authorized Leadora Systems administrators, HR personnel, and security architects have access to the data you submit.
• System Monitoring: We continuously monitor our servers and cloud containers on Microsoft Azure to protect against unauthorized access, alterations, disclosure, or destruction of your data.

4. Third-Party Services

We may collaborate with trusted third-party cloud architectures and performance services to process your inquiries efficiently:

• Infrastructure Providers: Secure hosting environments and databases running on Microsoft Azure.
• Form Processing Solutions: Secure script pathways (such as automated secure workflows) to store application and contact form entries.
• Analytics Providers: Performance-based analytics tools (such as Google Analytics 4) to monitor website traffic and ensure optimal speed, subject to your cookie selections.

All third-party services are contractually bound to process your personal data only on our instructions and under strict confidentiality and security regulations.

5. Data retention

We retain contact, business inquiry, and job application data only as long as necessary:

• General Enquiries: Retained for the duration needed to resolve your query and maintain business relations.
• Careers & Applications: Retained for ongoing recruitment evaluations or as required under local labor regulations.
• Legal Compliance: Retained as required to satisfy our administrative, tax, audit, or legal compliance mandates.

6. User Rights

Depending on your physical location or local regulations (such as GDPR or other state statutes), you hold distinct legal rights regarding your personal information:

• Right to Access: You can request a summary or a direct copy of the personal details we hold about you.
• Right to Rectification: You can ask us to correct, update, or amend any inaccurate or incomplete details.
• Right to Erasure ("Right to be Forgotten"): You can request that we delete your contact or job application records completely from our systems, subject to certain exceptions.
• Right to Restrict or Object: You can ask us to halt active processing of your data, or withdraw prior consent at any time.

To exercise any of these rights, please email us directly with your request details.

7. Changes to This Privacy Policy

We reserve the right to revise or update this Privacy Policy periodically to reflect technological upgrades, legal changes, or operational enhancements.

Any revisions will be posted on this page with an updated "Last updated" timestamp at the top. We encourage you to review this page regularly to stay informed about how we safeguard your personal information.

8. Complete Contact Information

If you have questions, inquiries, complaints, or wishes regarding this policy, or if you need to access, correct, or erase your information, feel free to reach out to our privacy board: